July 2, 2015
Case study: Marketing Consultant Chris Coney has only one app open all day…
Having been in business for almost 10 years, Chris Coney is a UK based Consultant who helps and advises other businesses to maximize the lifetime value of their customers by implementing a variety of marketing and sales techniques. Passionate about delivering great value to his clients, Chris explains how he uses the best technology to create the most leverage in his productivity and efficiency.
“I’ve been using the iMindMap software from OpenGenius for many years, and discovered DropTask [Ayoa] when OpenGenius invited me to join it during its launch. I’ve been using DropTask [Ayoa] ever since. I was primed for this since I’ve switched from one project management system to another over the years but never felt they worked the way worked. I always felt I was having to adapt my natural work style to fit the software, and that created extra friction in my day that I really would rather be without.
Most importantly for me there was no learning curve with DropTask [Ayoa]. The brain’s ability to process information visually outweighs the other senses massively, and I have verified this in my own experience. For me, I need to be able to display, understand, process and retrieve as much information as possible from one screen, without clicking through lots of tabs etc.
Because project management is such a business-critical task, a 1% improvement in effectiveness is multiplied many-fold. Not an hour goes by that I don’t refer to DropTask [Ayoa], and it remembers everything for me so I don’t have to work in a stressful state.
I use DropTask [Ayoa] exclusively for work in my business. I have it open almost every moment I’m working and don’t even do this with my email anymore because it hinders my productivity. I also have it open during client meetings so that I can immediately create tasks as they crop up. This eliminates the need to take notes and spend valuable time picking out the action points later on.
Having DropTask [Ayoa] open all the time boosts my productivity. One thing that Brian Tracy said – which I felt was so powerful, was that we need to stop asking “How can I catch up?” because no matter how much we get done, no matter how small our ‘to-do’ list gets, the next day it gets refilled. He said that we need to change the question to “Since I can only do a few things, what are the few things I can do that will make the most difference?” so what he’s ultimately talking about is priority. DropTask [Ayoa] ultimately accomplishes what I mentioned about having one screen I can look at to see both the big picture and the detail, without clicking on anything. It’s incredible really.
I love cloud software because it minimizes risk of data loss and enables my virtual office. To that end I use Google Apps for Business to create word processor documents, spreadsheets, presentations etc. – all that run from my web browser. With DropTask [Ayoa] I am able to link specific documents to specific tasks, open them from within DropTask [Ayoa] in one click, and begin editing in seconds.
For me, DropTask’s [Ayoa] integration with Google Drive is better than attaching a file because my Google documents are in the cloud and can be worked on by multiple people simultaneously. That means no downloading the file, editing it, and then uploading the latest version while wondering whether someone else has made a change in the meantime and thus created a version conflict.
The linking of cloud documents doesn’t stop there. Because I use Google Mail, each email message has its own URL and I often paste this URL into the task comment section as a mini audit trail for myself. And finally, because Google Apps integrates with other third party cloud applications, I am also able to link to my cloud based flow charts and website maps in DropTask [Ayoa] via the Google Apps integration. This really blurs the lines between applications, as I feel less and less like I’m using multiple software systems, and instead it feels like one big seamless flow.
I’ve been in business for myself for almost 10 years now, and I’ve never worked for anyone as an employee. I don’t want a big business with huge offices and lots of staff to manage, I just want the big revenues that come from providing massive value to my clients. The only way to do that without the big business is to use the best technology to create the most leverage in my productivity, efficiency and effectiveness, and DropTask [Ayoa] is my technology of choice.
If someone reads this and they relate to anything I’ve said above, then they know they need to give DropTask [Ayoa] a chance.”
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*iMindMap and DropTask have now become Ayoa. Ayoa has the same great Task Management and Mind Mapping capabilities that iMindMap and DropTask provided, but these can now be accessed in one app along with other features to help you work and collaborate better. Find out more about Ayoa’s full features and pricing plans.
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