February 21, 2017

“It lets me see the big picture overview” – case study from Dolores Cloward

by ayoaredux posted in Case Studies.

Within her organization at ‘SMART Recovery,’ Project Management Professional, Dolores Cloward, requires versatility. Working within a fast-growing international company dedicated to providing peer support for those with addiction issues means that priorities tend to shift between different projects quickly, and Dolores was looking to improve her overall productivity to get more done during her working day. During her search for a solution that would help her achieve this while also working collaboratively, Dolores found DropTask [Ayoa]*, which blew her away right from the very beginning.

“Over the last few decades I have filled many roles at SMART. Within a company that’s fast-growing, it’s all hands on deck, which means that all of my skills from my career come in to play and why it’s vital for me to be on top of my game at all times. I am instinctively drawn to visually appealing technology, and with DropTask [Ayoa] thoughtfully designed in the way that it is, it lets me see the big picture overview of the entire project while also zooming in on minor details when needed. I find the design just beautiful, and so highly intuitive as it allows smooth, seamless and crisp movements which are appealing across all of its platforms.

Before DropTask [Ayoa] I was finding it difficult to keep on track of personal and work-related projects as I had no central hub for all of my notes, ideas, and tasks that needed action. Now, I use DropTask [Ayoa] as my primary planner and organizer for SMART work, while also managing my independent consulting and personal tasks. I do this by having separate projects for all aspects of my life that I need to keep track on, and within these separate projects I create individual tasks that are associated with them.

When I first signed up I was impressed at the focus that DropTask [Ayoa] has brought to providing truly useful integrations. Along with the iMindMap integration, I also use the Google Calendar integration, which I find is vital while in the process of reordering my schedule. I assign Start and Due Dates to my tasks in DropTask [Ayoa] and transport them into my Google Calendar, as it’s a great way for me to filter down what I need to work on for the coming the week.

I have combined my Calendar with DropTask [Ayoa] to ensure that I have everything that I need in one space, as I can combine my tasks with other important appointments that I have already in my Google Calendar. If I need to rearrange meetings or scheduled plans suddenly change at the last minute, I can effortlessly drag and drop my tasks into a different date in the Calendar and they’ll be instantly updated in DropTask [Ayoa]. It makes DropTask [Ayoa] really useable with a highly satisfying visual interface that works.

DropTask [Ayoa] doesn’t just look pretty, the actual user experience is flawless and I just love that in software. The different views that are available kicks off a different area in my brain. The Canvas helps me to envision the overall picture of the project, then I switch to the List View as it helps me to hone in and organize my tasks according to the level of Urgency that they have assigned to them. When I switch between these views I gain perspective and insight into the minor details within larger projects.

Within the app currently, I’m working on a new podcast, organizing some data analysis, putting together a virtual community party, all while preparing for PR and marketing materials to go live in a March webinar. The March webinar is currently at the top of my to-do list, and for this task I’ve relied on the iMindMap integration within DropTask [Ayoa]. With this two-way integration, I can brainstorm my ideas and then transport them into DropTask [Ayoa] as they appear as visual task circles. The integration makes the initial stages of planning a project easy, intuitive and enjoyable, something that I’ve never experienced before with task management software.”

To learn more about how Ayoa can help you manage your work more efficiently, get started up for free today!